Assistant Registrar
The Cleveland Institute of Art invites applicants for the role of our Assistant Registrar. Under the direction of the Registrar, provides administrative and organizational support in the area of registration and records. Responsible for assisting in all registrar functions and performing the duties of the Registrar in her absence. The Assistant Registrar manages various tasks within the student records and academic scheduling functions of the office, including, but not limited to: student records management, registration processes, course schedule building, Registrar emails, evaluating and awarding of liberal arts transfer credit, and daily operations of the Registrar’s Office.
The Assistant Registrar oversees the daily operations of the Registrar’s Office, including processing transcript requests, enrollment and degree verifications, name and address changes, and managing student-to-parent FERPA permissions. Additionally, this role maintains the Registrar website and student portal pages, manages the Registrar email account, and handles Registrar-related forms and processing. The Assistant Registrar is responsible for maintaining and managing student academic files, evaluating and awarding liberal arts transfer credit for current students, and managing processes related to visiting students, including admitting, registering, and providing grade information for transient students. This role also manages cross-registration and oversees the midterm and final grading periods, including managing the incomplete grade procedure and grade changes.
A Bachelor’s degree is required, along with knowledge of higher education procedures, policies, and best practices. Candidates should have a minimum of two years of experience in a Registrar’s Office, a strong understanding of student record keeping and organization, and knowledge of the Family Educational Rights & Privacy Act (FERPA). Experience with face-to-face student interaction in a higher education administrative capacity is also essential. Preferred candidates will have experience with student information systems such as Jenzabar, PeopleSoft, or Banner, as well as with systems like Adobe Forms, AdAstra, or Parchment.
We encourage applications from members of groups that have been marginalized or underrepresented in art and higher education and who will contribute to the breadth and diversity of our community.
Compensation
This is a full-time, exempt position. Compensation is commensurate with experience and qualifications. CIA offers a benefit package including; paid time off accrual, as well as additional time off while the college is closed during winter break. CIA offers health and dental insurance, life and disability insurance, 403B retirement contribution, tuition remission, free campus parking, and inter-museum council discounts.
Review of applicants will begin immediately and will continue until position is filled.
CIA is committed to increasing diversity in our community and actively recruits individuals from all backgrounds. Additionally, CIA complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity or national origin.
ABOUT CIA
CIA is also a great place to work, and manifesting a positive culture and sense of belonging is a big part of who we are. We work hard and are proud of our employees’ collective contribution to our mission — but we also play hard and like to have fun. We challenge and support one another, integrate our institutional values in our work in a meaningful way, celebrate our successes, embrace learning and continuous improvement in all that we do, and are driven by our students’ success and the creative environment that inspires us every day.
CIA is one of the nation’s leading accredited independent colleges of art and design. Since 1882, the college has been an educational and cultural cornerstone in Cleveland, Ohio, producing graduates competitive as studio artists, designers, photographers, contemporary craftspeople, and educators. With approximately 600 students, CIA offers a personal educational experience with the benefits of a larger institution. CIA students can choose from 13 majors in fine and applied art, each leading to a Bachelor of Fine Arts. Students live and work in Cleveland’s University Circle, one of the country’s most unique cultural centers – recently named by USA Today as one of the Top 10 Best Arts Districts in the country.
The mission of CIA is to cultivate creative leaders who inspire people, strengthen communities, and contribute to a thriving and sustainable economy through an innovative education in art and design. For more information, visit www.cia.edu
Apply for this Position
